Responsibilities of the Tenders and Procurement Unit
- Preparing and issuing tender documents and requests for quotations, and following up with suppliers, companies and manufacturers to take part in tenders.
- Publishing tenders and requests for quotations on the Unified Public Procurement Portal.
- Organizing and recording all procurement data in the designated registers.
- Obtaining samples of items to be purchased from the market for inspection with the requesting party before a purchase decision is made.
- Following up on the delivery of items and verifying that they match the specifications in the purchase order, in coordination with the warehouse and the requesting party.
- Coordinating with the Warehouse Section on issuing receipt vouchers for delivered materials, and ensuring supplier invoices are paid on time.
- Following up with suppliers on delayed orders.
- Setting the policies and all conditions required to complete procurement.
- Ensuring cooperation and integration among all sections and departments within the institution.
- Seeking the best prices for the materials required.
- Keeping records of purchases, suppliers, prices and items in a way that makes them easy to refer to when needed.
- Archiving all tender, request-for-quotation and price-offer files.